Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management

What You Can't See in Hero Mode (And Why It Matters)
What if the goal isn't to become more productive... but more present?
When we're in "hero mode," our brains become incredibly efficient at scanning for problems, deadlines, and the next thing that needs our attention. It's how we survive busy seasons.
But it's also why we miss so much.
In this episode, I'm sharing one of the biggest lessons I've learned this summer: the connection between margin, noticing, and leadership. We'll talk about why organization isn't just about getting more done—it's about creating enough space to see the people, opportunities, patterns, and moments that matter most.
If you've been feeling like you're constantly reacting instead of leading, this episode is for you.
In this episode:
Why hero mode narrows our perspective
The difference between surviving and leading
How systems create margin—not just productivity
Questions that help you become a more observant leader
Why noticing might be your greatest leadership skill
☕ Coffee with Kayla Challenge:This week, spend five intentional minutes simply noticing. No fixing. No optimizing. Just ask yourself:
"What have I been too busy to see?"
☕ Inside the Get Organized at Work Community, we're practicing these leadership habits together every Monday during Coffee with Kayla. We'll open our Weekly Dashboards, plan the week, and build the habits that help leaders become more intentional over time.
Next Steps:1. Take the Leadership Operating System Audit - ➡️Leadership Operating System Audit Link
2. Join the Get Organized at Work Community and improve your score with us through weekly Leadership Sprints - 📱Join My Podcast Community and App for Professionals
Remember: Leadership isn't about having all the answers. Sometimes the greatest value you bring to a conversation is asking the question that helps everyone else think differently.
 
Continue Your Leadership Journey:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI
📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

The Most Valuable Skill I Learned Was Asking Better Questions
The most valuable leadership skill I've learned wasn't having better answers—it was asking better questions.
Early in my career, I believed great leaders were the ones with the answers. The more responsibility I took on, the more I realized that the highest-impact leaders often do something very different.
They ask better questions.
In this episode, I'm sharing the questions that have transformed the way I lead, facilitate meetings, make decisions, and think strategically. These aren't questions I learned overnight—they've developed over years of building systems, creating more mental capacity, and learning to lead at a higher level.
We'll explore:
Why leaders don't need to have all the answers
The questions I ask in meetings to create clarity
How better questions lead to better decisions
Why systems create the capacity to think strategically
A simple challenge you can use in your next meeting
If you've ever walked into a meeting feeling like you needed to prove yourself, this episode is for you.
☕ Inside the Get Organized at Work Community, we're practicing these leadership habits together every Monday during Coffee with Kayla. We'll open our Weekly Dashboards, plan the week, and build the habits that help leaders become more intentional over time.
Next Steps:1. Take the Leadership Operating System Audit - ➡️Leadership Operating System Audit Link
2. Join the Get Organized at Work Community and improve your score with us through weekly Leadership Sprints - 📱Join My Podcast Community and App for Professionals
Remember: Leadership isn't about having all the answers. Sometimes the greatest value you bring to a conversation is asking the question that helps everyone else think differently.
 
Continue Your Leadership Journey:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI
📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

Stop Getting Organized. Start Building Leadership Capacity.
Have you ever stopped to ask yourself why getting organized actually changes the way you lead?
For years, I've taught productivity systems, OneNote, weekly planning, and dashboards. I've experienced firsthand how these tools transformed my own career—but this weekend, I finally found the words to explain why they work.
In this episode, I'm sharing one of the biggest mindset shifts I've had in a long time:
Systems don't just help you get organized. They create capacity.
And that capacity gives you the mental space to notice patterns, ask better questions, make better decisions, and become a more intentional leader.
In this episode, we'll talk about:
Why organization isn't the ultimate goal
How systems create mental capacity
The leadership shift from having all the answers to asking better questions
Why awareness is the foundation of better decision-making
A simple challenge to help you create more capacity this week
I'm also sharing an exciting update about a new way we'll be practicing these leadership habits together inside the Get Organized at Work Community through weekly Leadership Sprints.
If you've ever felt like you're capable of more but stuck reacting to your day instead of leading it, I think this episode will resonate with you.
Next Steps:1. Take the Leadership Operating System Audit - ➡️Leadership Operating System Audit Link
2. Join the Get Organized at Work Community and improve your score with us through weekly Leadership Sprints - 📱Join My Podcast Community and App for Professionals
Remember: Getting organized isn't the destination. It's how we create the capacity to become the leaders we're capable of becoming.
---
Resources
📋 Free Simple Task List: If you're feeling overwhelmed, download my free Simple Task List to capture everything in one place, organize your work, and identify your top 3–5 priorities (or even just 1–3 during especially busy seasons).
 ➡️https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
🧠 Ultimate OneNote Hub: Ready to build your complete Leadership Operating System? My Ultimate OneNote Hub includes weekly, monthly, and annual dashboards, project management tools, leadership templates, meeting notes, goals, and everything you need to lead proactively instead of reactively.
➡️https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
📊 Leadership Operating System AuditCurious where you fall on the reactive vs. proactive leadership scale? Take my free Leadership Operating System Audit to discover your strengths, identify opportunities for growth, and receive personalized next steps.
➡️Leadership Operating System Audit Link
If you enjoyed this episode, I'd love it if you followed the podcast and shared it with another leader who's ready to stop reacting and start leading with intention.
Remember: Organization isn't the goal. Freedom is.
---
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
 
Additional Resources:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI
📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

The Freedom Every Leader Is Really Looking For
As we celebrate 250 years of independence this Fourth of July, I want to explore a different kind of freedom—the kind every leader is really looking for.
Not freedom from work.
Freedom from constant reaction.
Freedom from carrying your to-do list around in your head.
Freedom to leave work on time, be present with your family, and lead with intention instead of urgency.
This week has been a real test of that for me. With sick kids, getting sick myself, and a shortened holiday work week, I found myself relying on my Leadership Operating System more than ever. It didn't prevent life from happening—but it helped me navigate the chaos with clarity.
In this episode, I'm sharing the three questions I ask whenever life interrupts my plans and how simple leadership systems create the freedom to think clearly, prioritize what matters, and protect your energy.
In this episode, you'll learn:
Why freedom—not productivity—is the goal of effective leadership
The difference between reacting to work and leading with intention
The three questions I use to prioritize during overwhelming weeks
How a Leadership Operating System helps you make better decisions under pressure
Simple ways to create more freedom in your workweek
Free Resources
📋 Free Simple Task List: If you're feeling overwhelmed, download my free Simple Task List to capture everything in one place, organize your work, and identify your top 3–5 priorities (or even just 1–3 during especially busy seasons).
 ➡️https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
🧠 Ultimate OneNote Hub: Ready to build your complete Leadership Operating System? My Ultimate OneNote Hub includes weekly, monthly, and annual dashboards, project management tools, leadership templates, meeting notes, goals, and everything you need to lead proactively instead of reactively.
➡️https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
📊 Leadership Operating System AuditCurious where you fall on the reactive vs. proactive leadership scale? Take my free Leadership Operating System Audit to discover your strengths, identify opportunities for growth, and receive personalized next steps.
➡️Leadership Operating System Audit Link
If you enjoyed this episode, I'd love it if you followed the podcast and shared it with another leader who's ready to stop reacting and start leading with intention.
Remember: Organization isn't the goal. Freedom is.
---
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
 
Additional Resources:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI
📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

You Know What Matters. So Why Are You Still Reactive?
The Missing Link Between Reactive and Proactive Leadership
Most leaders know what matters.
They know their priorities.They know they should review their goals.They know they should proactively plan their week.
So why do so many leaders still feel overwhelmed, reactive, and stuck in firefighting mode?
In this episode of Get Organized at Work, Kayla Fahey-Ahrndt shares a powerful shift in her leadership philosophy after reviewing results from the new Leadership Operating Score Audit.
For years, she believed:
Awareness + Intention = Proactive Leadership with drives Strategic Results
But after working with leaders and analyzing assessment results, she discovered a missing ingredient: readiness.
You'll learn:
Why awareness alone doesn't create change
Why leaders stay reactive even when they know what matters
The hidden cost of constant busyness
Why slowing down feels uncomfortable (but is often the key to moving faster)
How to build evidence that creates lasting behavior change
The connection between weekly planning, goal reviews, and proactive leadership
If you're struggling with overwhelm, productivity, time management, leadership effectiveness, project organization, or staying focused on strategic priorities, this episode will help you understand what's really keeping you stuck.
🎯 Take the free Leadership Operating System Audit and calculate your Leadership Operating Score—a simple assessment designed to help you identify strengths, uncover gaps, and pinpoint where your current systems may be creating friction.
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
 
Additional Resources:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI
📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
Keywords:
Leadership, Productivity, Time Management, Leadership Development, Project Management, Goal Setting, Weekly Planning, Proactive Leadership, Organizational Systems, Leadership Operating System

Most Leaders Don't Need Better Time Management. They Need These 5 Systems.
Are you struggling to stay organized at work despite trying every productivity tip and time management hack?
In this episode of Get Organized at Work, we're taking a different approach.
Instead of focusing on time management, we're exploring the five core systems every leader needs to operate proactively, reduce overwhelm, and stay focused on what matters most.
You'll also complete the Leadership Operating System Audit and calculate your Leadership Operating Score—a simple assessment designed to help you identify strengths, uncover gaps, and pinpoint where your current systems may be creating friction.
In this episode, you'll learn:
✅ The difference between a time management/discipline problem and a systems problem
✅ The 5 core leadership systems every professional needs
✅ How to improve project management, task management, and information organization
✅ Why leadership management is different from productivity management
✅ How proactive leaders consistently plan, review, and improve
✅ The simple formula behind proactive leadership
The 5 Core Systems Covered
📌 Information Management System
📌 Project Management System
📌 Task Management System
📌 Leadership Management System
📌 Strategic Planning System
If you've ever felt overwhelmed by competing priorities, scattered information, forgotten follow-ups, or constant firefighting, this episode will help you identify where your Leadership Operating System needs support.
🎁 Take the free Leadership Operating System Audit and download the Leadership Operating System Quick Start Guide:
Leadership Operating System Audit
Keywords
leadership development, leadership systems, productivity for leaders, time management, project management, leadership operating system, proactive leadership, organization at work, manager productivity, leadership skills, workplace organization, strategic planning, task management, OneNote productivity, leadership habits, work organization
 
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
 
Additional Resources:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI
📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

When Life Interrupts Your Plans: The Real Purpose of a Productivity System
After breaking my toe and losing a goal I'd been working toward for months, I was reminded of something important: the best systems aren't designed for perfect weeks—they're designed for real life.
After unexpectedly breaking my toe and losing the opportunity to run a race I had been training for, I found myself reflecting on a question every leader eventually faces:
What happens when life interrupts your plans?
In this episode of the Get Organized at Work podcast, I'm sharing a personal story about disappointment, resilience, and the surprising role productivity systems play during life's unexpected detours.
Most productivity advice focuses on doing more, working faster, and staying disciplined. But the real purpose of a great system isn't helping you perform during perfect weeks—it's helping you recover when things don't go according to plan.
Whether you're navigating a project setback, a career challenge, a family obligation, burnout, or an unexpected life event, this episode will help you rethink what sustainable productivity really looks like.
In this episode, you'll learn:• Why setbacks feel so disruptive to our goals and identity• The difference between discipline and resilience• How leadership systems reduce overwhelm during difficult seasons• Why weekly planning and project management matter most when life gets messy• How to create a productivity system that helps you get back on track faster
Resources and next steps:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI
📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
 
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
 
HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST
Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
🛒Shop My Amazon Storefront
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
 
Keywords:
productivity system, leadership system, sustainable productivity, work organization, leadership development, project management, weekly planning, goal setting, resilience, overcoming setbacks, productivity for leaders, OneNote organization, leadership habits, work-life balance, time management, recovering from disappointment, leadership operating system, personal productivity, professional development, overwhelmed at work

Fix Your Projects: The 4 Kanban Boards Every Leader Needs
If your projects feel overwhelming, the problem may not be your workload—it may be your system.
In this episode of Get Organized at Work, I'm continuing the "Fix Your" series by tackling one of the biggest challenges leaders face: managing projects, priorities, and workflows without feeling scattered or reactive.
The truth is that not all work is the same. Strategic initiatives, individual projects, repeatable processes, and personal priorities each require a different approach. When everything lives on one giant to-do list, important work gets buried and leaders lose visibility.
In this episode, I'm walking through the four Kanban boards I use to organize work, reduce mental clutter, and lead more proactively:
✔ Program Management Board (managing multiple projects)✔ Single Project Management Board✔ Process Kanban Board (workflow templates and repeatable systems)✔ Personal Kanban Board (my leadership dashboard)
You'll learn:
How to organize multiple projects without feeling overwhelmed
The difference between project management and process management
Why visibility is one of the most important leadership skills
How Kanban boards help reduce decision fatigue
Practical ways to improve project organization and workflow management
How leaders can build systems instead of relying on memory
Whether you're a healthcare leader, manager, director, project manager, or team leader, this episode will help you create a clearer system for managing your work and leading with confidence.
🎥 Watch the full tutorial:Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI
📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards
Resources and next steps:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
 
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
 
HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST
Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
🛒Shop My Amazon Storefront
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
 
Keywords:
Project Management, Kanban Board, Leadership Development, Microsoft Planner, Productivity Systems, Leadership Operating System,   Workflow Management, Get Organized At Work, Healthcare Leadership, Time Management, Leadership Skills, Project Organization, Leadership Dashboard

5 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?
If your workday feels reactive, chaotic, mentally cluttered, or like you’re constantly trying to “catch up,” this episode is for you.
In this rerun of one of the most impactful episodes of the Get Organized at Work podcast, Kayla Fahey-Ahrndt breaks down the hidden signs that your organizational systems at work may not actually be supporting you — even if you’re high-performing, motivated, and capable.
You’ll learn how to recognize:
cognitive overload at work
invisible work and mental clutter
why your to-do list never feels done
the real cost of reactive workflows
signs your leadership systems are breaking down
how disorganization impacts stress, energy, and productivity
practical ways to create systems that actually reduce overwhelm
Whether you’re a healthcare leader, manager, working professional, entrepreneur, or busy working mom trying to stay organized, this episode will help you identify where the friction is happening — and how to build systems that create clarity, calm, and momentum.
If you’ve ever thought:“I’m working hard… so why does everything still feel messy?”this episode will help you understand why.
🎧 Listen in for practical strategies around:
organizational systems
leadership systems
time management
task management
productivity for leaders
reducing overwhelm at work
proactive planning
workflow organization
leader standard work
creating structure that supports your brain
Resources and next steps:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
 
Keywords: organizational systems at work, productivity systems, overwhelmed at work, leadership organization, time management for leaders, reduce overwhelm, mental clutter, workflow systems, organization for professionals, proactive leadership, leader standard work, task management systems, working mom productivity, healthcare leadership, OneNote organization

Fix Your Energy: Systems to Stop Burnout and Protect Your Time as a Leader
Feeling exhausted, overstimulated, and constantly behind — even when you’re trying to stay organized?
In this episode of Get Organized at Work, I’m sharing why the real productivity problem for most leaders and working professionals isn’t actually time management… it’s energy management.
We talk about:
Why traditional productivity advice often fails
The hidden energy leaks draining your focus and motivation
How meetings, constant context switching, and reactive work create burnout
The “50% meeting rule” and why protecting your calendar matters
Systems to proactively manage your mental, emotional, and physical energy
How to rebuild your energy when you feel depleted
Why organized leaders think differently about productivity
Creating workflows, routines, and boundaries that actually support your life
I’m also sharing practical leadership systems I use inside my weekly planning process, Leader Standard Work, OneNote Hub, Microsoft Planner workflows, and proactive scheduling strategies that help reduce overwhelm and decision fatigue.
If you’ve been feeling tired, reactive, overstimulated, or stuck in survival mode — this episode will help you reset and build systems that support sustainable success.
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
Resources and next steps:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
 
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Keywords
energy management for leaders, burnout prevention, leadership productivity, time management for professionals, organized leadership, how to stop feeling overwhelmed, systems for leaders, proactive leadership, Leader Standard Work, OneNote productivity, Microsoft Planner workflow, work-life balance, leadership podcast, productivity systems, workplace burnout, energy management vs time management