Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management

You Know What Matters. So Why Are You Still Reactive?
The Missing Link Between Reactive and Proactive Leadership
Most leaders know what matters.
They know their priorities.They know they should review their goals.They know they should proactively plan their week.
So why do so many leaders still feel overwhelmed, reactive, and stuck in firefighting mode?
In this episode of Get Organized at Work, Kayla Fahey-Ahrndt shares a powerful shift in her leadership philosophy after reviewing results from the new Leadership Operating Score Audit.
For years, she believed:
Awareness + Intention = Proactive Leadership with drives Strategic Results
But after working with leaders and analyzing assessment results, she discovered a missing ingredient: readiness.
You'll learn:
Why awareness alone doesn't create change
Why leaders stay reactive even when they know what matters
The hidden cost of constant busyness
Why slowing down feels uncomfortable (but is often the key to moving faster)
How to build evidence that creates lasting behavior change
The connection between weekly planning, goal reviews, and proactive leadership
If you're struggling with overwhelm, productivity, time management, leadership effectiveness, project organization, or staying focused on strategic priorities, this episode will help you understand what's really keeping you stuck.
🎯 Take the free Leadership Operating System Audit and calculate your Leadership Operating Score—a simple assessment designed to help you identify strengths, uncover gaps, and pinpoint where your current systems may be creating friction.
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
 
Additional Resources:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI
📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
Keywords:
Leadership, Productivity, Time Management, Leadership Development, Project Management, Goal Setting, Weekly Planning, Proactive Leadership, Organizational Systems, Leadership Operating System

Most Leaders Don't Need Better Time Management. They Need These 5 Systems.
Are you struggling to stay organized at work despite trying every productivity tip and time management hack?
In this episode of Get Organized at Work, we're taking a different approach.
Instead of focusing on time management, we're exploring the five core systems every leader needs to operate proactively, reduce overwhelm, and stay focused on what matters most.
You'll also complete the Leadership Operating System Audit and calculate your Leadership Operating Score—a simple assessment designed to help you identify strengths, uncover gaps, and pinpoint where your current systems may be creating friction.
In this episode, you'll learn:
✅ The difference between a time management/discipline problem and a systems problem
✅ The 5 core leadership systems every professional needs
✅ How to improve project management, task management, and information organization
✅ Why leadership management is different from productivity management
✅ How proactive leaders consistently plan, review, and improve
✅ The simple formula behind proactive leadership
The 5 Core Systems Covered
📌 Information Management System
📌 Project Management System
📌 Task Management System
📌 Leadership Management System
📌 Strategic Planning System
If you've ever felt overwhelmed by competing priorities, scattered information, forgotten follow-ups, or constant firefighting, this episode will help you identify where your Leadership Operating System needs support.
🎁 Take the free Leadership Operating System Audit and download the Leadership Operating System Quick Start Guide:
Leadership Operating System Audit
Keywords
leadership development, leadership systems, productivity for leaders, time management, project management, leadership operating system, proactive leadership, organization at work, manager productivity, leadership skills, workplace organization, strategic planning, task management, OneNote productivity, leadership habits, work organization
 
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
 
Additional Resources:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI
📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o

When Life Interrupts Your Plans: The Real Purpose of a Productivity System
After breaking my toe and losing a goal I'd been working toward for months, I was reminded of something important: the best systems aren't designed for perfect weeks—they're designed for real life.
After unexpectedly breaking my toe and losing the opportunity to run a race I had been training for, I found myself reflecting on a question every leader eventually faces:
What happens when life interrupts your plans?
In this episode of the Get Organized at Work podcast, I'm sharing a personal story about disappointment, resilience, and the surprising role productivity systems play during life's unexpected detours.
Most productivity advice focuses on doing more, working faster, and staying disciplined. But the real purpose of a great system isn't helping you perform during perfect weeks—it's helping you recover when things don't go according to plan.
Whether you're navigating a project setback, a career challenge, a family obligation, burnout, or an unexpected life event, this episode will help you rethink what sustainable productivity really looks like.
In this episode, you'll learn:• Why setbacks feel so disruptive to our goals and identity• The difference between discipline and resilience• How leadership systems reduce overwhelm during difficult seasons• Why weekly planning and project management matter most when life gets messy• How to create a productivity system that helps you get back on track faster
Resources and next steps:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI
📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
 
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
 
HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST
Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
🛒Shop My Amazon Storefront
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
 
Keywords:
productivity system, leadership system, sustainable productivity, work organization, leadership development, project management, weekly planning, goal setting, resilience, overcoming setbacks, productivity for leaders, OneNote organization, leadership habits, work-life balance, time management, recovering from disappointment, leadership operating system, personal productivity, professional development, overwhelmed at work

Fix Your Projects: The 4 Kanban Boards Every Leader Needs
If your projects feel overwhelming, the problem may not be your workload—it may be your system.
In this episode of Get Organized at Work, I'm continuing the "Fix Your" series by tackling one of the biggest challenges leaders face: managing projects, priorities, and workflows without feeling scattered or reactive.
The truth is that not all work is the same. Strategic initiatives, individual projects, repeatable processes, and personal priorities each require a different approach. When everything lives on one giant to-do list, important work gets buried and leaders lose visibility.
In this episode, I'm walking through the four Kanban boards I use to organize work, reduce mental clutter, and lead more proactively:
✔ Program Management Board (managing multiple projects)✔ Single Project Management Board✔ Process Kanban Board (workflow templates and repeatable systems)✔ Personal Kanban Board (my leadership dashboard)
You'll learn:
How to organize multiple projects without feeling overwhelmed
The difference between project management and process management
Why visibility is one of the most important leadership skills
How Kanban boards help reduce decision fatigue
Practical ways to improve project organization and workflow management
How leaders can build systems instead of relying on memory
Whether you're a healthcare leader, manager, director, project manager, or team leader, this episode will help you create a clearer system for managing your work and leading with confidence.
🎥 Watch the full tutorial:Microsoft Planner: 4 Kanban Boards Every Leader Should Build: https://www.youtube.com/watch?v=QH0etm9NgkI
📖 Want the full Microsoft Planner Kanban system? Check-out my e-book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards
Resources and next steps:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
 
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
 
HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST
Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
🛒Shop My Amazon Storefront
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Subscribe to my LinkedIn Newsletter: https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7459643636083896320
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
 
Keywords:
Project Management, Kanban Board, Leadership Development, Microsoft Planner, Productivity Systems, Leadership Operating System,   Workflow Management, Get Organized At Work, Healthcare Leadership, Time Management, Leadership Skills, Project Organization, Leadership Dashboard

5 Signs You Need Better Organizational Systems at Work - Which One is Holding You Back?
If your workday feels reactive, chaotic, mentally cluttered, or like you’re constantly trying to “catch up,” this episode is for you.
In this rerun of one of the most impactful episodes of the Get Organized at Work podcast, Kayla Fahey-Ahrndt breaks down the hidden signs that your organizational systems at work may not actually be supporting you — even if you’re high-performing, motivated, and capable.
You’ll learn how to recognize:
cognitive overload at work
invisible work and mental clutter
why your to-do list never feels done
the real cost of reactive workflows
signs your leadership systems are breaking down
how disorganization impacts stress, energy, and productivity
practical ways to create systems that actually reduce overwhelm
Whether you’re a healthcare leader, manager, working professional, entrepreneur, or busy working mom trying to stay organized, this episode will help you identify where the friction is happening — and how to build systems that create clarity, calm, and momentum.
If you’ve ever thought:“I’m working hard… so why does everything still feel messy?”this episode will help you understand why.
🎧 Listen in for practical strategies around:
organizational systems
leadership systems
time management
task management
productivity for leaders
reducing overwhelm at work
proactive planning
workflow organization
leader standard work
creating structure that supports your brain
Resources and next steps:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
 
Keywords: organizational systems at work, productivity systems, overwhelmed at work, leadership organization, time management for leaders, reduce overwhelm, mental clutter, workflow systems, organization for professionals, proactive leadership, leader standard work, task management systems, working mom productivity, healthcare leadership, OneNote organization

Fix Your Energy: Systems to Stop Burnout and Protect Your Time as a Leader
Feeling exhausted, overstimulated, and constantly behind — even when you’re trying to stay organized?
In this episode of Get Organized at Work, I’m sharing why the real productivity problem for most leaders and working professionals isn’t actually time management… it’s energy management.
We talk about:
Why traditional productivity advice often fails
The hidden energy leaks draining your focus and motivation
How meetings, constant context switching, and reactive work create burnout
The “50% meeting rule” and why protecting your calendar matters
Systems to proactively manage your mental, emotional, and physical energy
How to rebuild your energy when you feel depleted
Why organized leaders think differently about productivity
Creating workflows, routines, and boundaries that actually support your life
I’m also sharing practical leadership systems I use inside my weekly planning process, Leader Standard Work, OneNote Hub, Microsoft Planner workflows, and proactive scheduling strategies that help reduce overwhelm and decision fatigue.
If you’ve been feeling tired, reactive, overstimulated, or stuck in survival mode — this episode will help you reset and build systems that support sustainable success.
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
Resources and next steps:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
 
HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST
Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
🛒Shop My Amazon Storefront
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
🗞Get My Newsletter
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
Keywords
energy management for leaders, burnout prevention, leadership productivity, time management for professionals, organized leadership, how to stop feeling overwhelmed, systems for leaders, proactive leadership, Leader Standard Work, OneNote productivity, Microsoft Planner workflow, work-life balance, leadership podcast, productivity systems, workplace burnout, energy management vs time management

The Tool Isn’t the Problem: Why Most Professionals Still Feel Overwhelmed
Do you feel overwhelmed at work even though you’ve tried every productivity app, planner, or organization tool out there?
In this episode of the Get Organized at Work podcast, healthcare leader and systems expert Kayla Fahey-Ahrndt shares a powerful realization after leading a Microsoft Teams and leadership systems workshop: the tool usually isn’t the problem.
Most professionals think they need:
another productivity app
a better task manager
more tech tutorials
or the perfect digital planner
…but what they actually need is a proactive system that creates visibility, clarity, and reduced mental overload.
Kayla dives into:
why organization without intention still creates chaos
the hidden mental load professionals carry every day
why your brain should not be your task manager
how proactive leaders build “second brain” systems
the difference between reactive vs proactive leadership
how to reduce overwhelm at work with intentional workflows
why dashboards, OneNote, Planner, and visual systems work when paired with the right mindset
and how to stop relying on memory to manage your work and life
If you’ve ever felt:
mentally scattered
reactive all day
overloaded by meetings, emails, and follow-up
or frustrated that productivity systems never seem to “stick”…
this episode will completely shift the way you think about organization and leadership.
Plus, Kayla shares details about her upcoming live community workshop where she’ll walk through the major cogs of an intentional work operating system and help professionals build systems that actually reduce overwhelm in real life.
---
✨ 📢Want to go deeper? Join the Get Organized at Work Community where the Ultimate OneNote Hub is included, and join our upcoming live webinar on Leadership + Q&A - 📅Tuesday, May 12th at 5pm Central.
Inside my Get Organized at Work community, I’m hosting a live workshop this Tuesday where we’re going to actually BUILD the core cogs of your work operating system together.
We’re going to walk through:
the major buckets I think every professional needs
how to get work out of your head
how to define your systems
and how to create visibility around your priorities so you feel more grounded and less reactive at work.
So if you want support, accountability, and practical systems you can actually use in real life…I would absolutely love to have you inside the community.
--
Resources and next steps:
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
 
HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST
Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
🛒Shop My Amazon Storefront
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
🗞Get My Newsletter
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
Keywords:
productivity systems, proactive leadership, organization systems, leadership workflows, OneNote organization, Microsoft Planner, reduce overwhelm at work, second brain system, leadership organization, task management, workplace productivity, intentional organization, mental load, organized leadership, time management for leaders, dashboard systems, professional organization, leadership systems, work organization, digital organization

Fix Your Week: How to Plan Your Week as a Leader (Weekly Dashboard System)
You know that feeling when your week just… happens to you?
Meetings, emails, interruptions—and suddenly it’s Friday and you’re wondering what you actually accomplished.
In this episode, I’m walking you through exactly how to fix your week using a simple Weekly Dashboard system I use inside my OneNote Hub.
This is the system I rely on as a healthcare leader, working mom of three, and business owner to stay focused, proactive, and organized—without constantly rewriting my to-do list or starting over every day.
We’re not just talking about weekly planning…We’re building a system that helps you actually lead your week.
Inside this episode, you’ll learn:
How to plan your week without feeling overwhelmed
A simple weekly reset routine that actually works
How to stop reacting to your calendar and start leading your priorities
My Weekly Dashboard method (step-by-step)
How to reduce decision fatigue and mental clutter at work
Why your to-do list isn’t the problem—and what to fix instead
If your weeks feel chaotic, reactive, or scattered, this episode will give you a clear, simple structure you can start using immediately.
🎁 FREE DOWNLOAD: Fix Your Week
Grab your Weekly Dashboard Reset and start using this system today:👉 https://kayla-fahey-ahrndt.myflodesk.com/weeklydashboard
💻 Want the full system?
If you want this fully built out and ready to use, check out my Ultimate OneNote Hub, where I walk you through:✔ Weekly Dashboard✔ Monthly check-ins✔ Project + task management✔ Leader Standard Work
👉 https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🩵 Let’s Connect
If this episode helped you, share it with a colleague or leader who feels overwhelmed at work—and don’t forget to follow the podcast for weekly strategies on leadership, organization, and productivity.
Resources and next steps:
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
🎥 Watch the Monthly Check-In Dashboard tutorial in my OneNote Hub:
https://www.youtube.com/watch?v=JRdFQJsa0WM
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
 
HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST
Leave me a rating or review wherever you listen to podcasts! ⭐⭐⭐⭐⭐: Apple Podcasts Show Link
🛒Shop My Amazon Storefront
CONNECT WITH KAYLA:
📱Join My Podcast Community and App for Professionals
🗞Get My Newsletter
Follow me on LinkedIn: https://www.linkedin.com/in/kaylafaheyahrndt/
Follow the podcast on Instagram: Get Organized At Work Podcast (@getorganizedatwork) • Instagram photos and videos
Keywords
weekly planning, how to plan your week, weekly reset routine. organize your week. time management for professionals. productivity for leaders, weekly planning system, how to be more productive at work, reduce overwhelm at work, leader standard work, weekly dashboard, how to stop feeling behind, work organization tips, working mom productivity, one note productivity system

Fix Your To-Do List: The Simple Task System for Busy Professionals Who Feel Overwhelmed
Are you constantly rewriting your to-do list, forgetting tasks, or feeling overwhelmed before your workday even starts?
In this episode of Get Organized at Work, we’re kicking off the Fix This System series by tackling one of the biggest productivity challenges professionals face: a to-do list that just doesn’t work.
If your tasks are scattered across emails, notes, and your brain, it’s not a time management problem—it’s a system problem.
Today, I’m walking you through a simple task management system you can start using immediately to:
Organize your to-do list at work
Stop feeling overwhelmed by too many tasks
Keep track of projects and priorities
Reduce decision fatigue
Actually follow through on what matters most
This realistic and flexible system is designed for busy professionals, leaders, and working moms who want to stay organized at work without complicated tools or constant list rewriting.
🎯 Free Resource:Download the Simple Task System Template to start organizing your tasks today: https://kayla-fahey-ahrndt.myflodesk.com/simpletasklist
🎥If you’re ready to take this to the next level, my Ultimate OneNote Hub walks you step-by-step through building a complete system for your tasks, projects, and leadership workflow. Here it is on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
✨ What You’ll Learn in This Episode:
Why traditional to-do lists don’t work
The biggest mistakes people make with task management
How to organize tasks into a simple, clear system
How to prioritize your work without overwhelm
A realistic daily workflow that actually works
🔁 This episode is part of the Fix This System series, where we simplify and streamline the systems you use every day at work.
Next up: Fix Your Week 👀
🎧 If this episode helped you, share it with a colleague or friend who needs a better system at work!
 
Keywords:
to do list system, task management system, how to organize tasks at work, productivity for busy professionals, how to stop feeling overwhelmed at work, simple productivity system, organize your work, time management tips for professionals, leadership productivity, task organization methods, reduce overwhelm at work, how to prioritize tasks, how to organize your to do list at work. best to do list system for busy professionals, how to manage too many tasks at work, simple task system for working moms, how to stop rewriting your to do list

Unplanned Work Is Stealing Your Time: How to Make It Visible with Kanban Boards
Are you constantly feeling behind at work—even when you have a plan?Like your day gets hijacked by emails, meetings, and “urgent” requests you didn’t see coming?
👉 The problem might not be your productivity…👉 It might be unplanned work.
In this episode of Get Organized at Work, we’re diving into how unplanned work is stealing your time—and more importantly, how to take back control using a simple, visual system: Kanban boards.
You’ll learn how to:
Identify and track unplanned work (the hidden time thief)
Understand why you feel reactive instead of proactive
Use a Kanban board (To Do, Doing, Done) to make your work visible
Categorize your work (unplanned, maintenance, business requests, team improvements)
Create better focus, prioritization, and leadership clarity
Integrate this system into your Ultimate OneNote Hub or Microsoft Teams Planner
This episode is especially powerful for healthcare leaders, managers, and busy professionals who are juggling competing priorities and want a more proactive, organized workflow.
✨ Plus—inside my Get Organized at Work Community app, I’m sharing a plug-and-play Kanban board templates that work in Microsoft Planner and can be linked to Micorsoft OneNote, recreated in a Loop Kanban Board, or in any other kanban board app to help you implement this immediately.
🔗 Community & Kanban System Links
👉 Join the Get Organized at Work Community & get my Microsoft Planner Kanban Board e-book for free: https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359🔗Grab the "Get Organized at Work with Microsoft Planner: The Kanban System for Clear, Strategic, and Visible Work" E-Book: https://kayla-fahey-ahrndt.myflodesk.com/microsoft-planner-kanban-boards👉 🎥Watch the YouTube walkthrough "Microsoft Planner Tutorial - How to Create a Kanban Board for Project Management"  https://www.youtube.com/watch?v=NUzPfuFZsps&feature=youtu.be
📕* Making Work Visible book
*Amazon affiliate link.
🩵 Let’s Connect
If this episode helped you, share it with a colleague or leader who feels overwhelmed at work—and don’t forget to follow the podcast for weekly strategies on leadership, organization, and productivity.
Resources and next steps:
📓Get the OneNote Hub template I use to organize my work and leadership systems:https://kayla-fahey-ahrndt.myflodesk.com/ultimateonenotetemplate
🎥If you want to watch my OneNote Hub tutorial, it's here on YouTube: https://youtu.be/Co83sC_qovw?si=nQtnaV3EQiqaQKas
🎥 Watch the Monthly Check-In Dashboard tutorial in my OneNote Hub:
https://www.youtube.com/watch?v=JRdFQJsa0WM
🎥Watch the Active Projects List walkthrough in my OneNote Hub: https://www.youtube.com/watch?v=tEDJl9M7178
🎥Watch the Daily & Weekly Dashboard tutorial in my OneNote Hub: https://youtu.be/nWgmoIJBCPc
🎥 Watch the Leader Standard Work and Weekly Reflections Questions tutorial in my OneNote Hub: https://youtu.be/JQ4IFTDQV9Y
🎥Watch the Goal Setting for Professionals in OneNote | Annual Goals + Self-Assessment tutorial in my OneNote Hub: https://youtu.be/wf7qvyBNK5o
📱Join the Get Organized at Work community for deeper system training and support (plus my OneNote Hub and my 6 module Get Organized at Work Blueprint Course is included with your membership):https://leadership-unveiled-podcast-community.mn.co/landing?space_id=2638359
 
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Keywords
unplanned work, Kanban board, productivity for leaders, time management at work, how to get organized at work, leader standard work, Microsoft Planner tips, OneNote organization system, workflow management, visual management, healthcare leadership productivity, reduce overwhelm at work, proactive leadership, work organization strategies, business productivity systems