Get Organized at Work | Career, Leadership, Project Management, Productivity, Time Management
Are you easily distracted at work - struggling to keep tasks and projects organized?
Do you wish you could accelerate your career growth, but you feel held back due to unclear expectations or your lack of boundaries?
Are you tired of the vicious cycle of burnout and long to feel the peace that comes with doing fulfilling, impactful work?
I am so excited you’re here! This podcast is your go-to for all things career growth! You’ll learn productivity systems to help you get organized, plan ahead, and accomplish your work efficiently. You’ll increase your ability to anticipate problems at work and inside your team before they occur and increase your confidence to lead through them. Goodbye burnout, hello confident, proactive leadership!
Hey, I’m Kayla Fahey-Ahrndt, MPH, MLS(ASCP)SBB…but you can call me KFA! I’ve got 13+ years of professional healthcare leadership experience, and I have 9+ years of management experience. I’m a mama of 3 littles, wife and best friend to my hubby who is also in healthcare, and coffee and planner obsessed.
When I first stepped into my first professional leadership role, I was promoted quickly! At the time, I was a new mama and had way less experience than those I was leading. I knew I needed to learn and grow in order to succeed in my role.
I lacked work-life balance and had no boundaries. I experienced burnout quickly by trying to people please and do everything myself. I worked long hours and my relationships suffered as a result.
I finally realized that I needed simple, effective strategies to help me get organized and manage my competing priorities.
I created my own daily management tool which helped me get organized, manage stress, achieve work-life integration. I quickly became the go-to leader for innovative healthcare leadership, and I was promoted again!
If you are ready to implement sustainable systems and strategies to help you get organized, ditch the burnout, and finally get the recognition you deserve, grab your coffee or bubbly and press play on my show while you rock your spreadsheets! It’s time to dive in!
Episodes
Feb 10, 2025
Feb 10, 2025
28 min
📱Join the free podcast community: Get Organized at Work Podcast Community!
📝Get my free 30 Ways to Get Organized at Work in 2025 PDF inside the community when you join.
How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
Is your desk covered in piles of paper? Are your digital files a mess, making it impossible to find what you need? Clutter—both physical and digital—can slow you down, increase stress, and kill productivity. In this episode of "Get Organized at Work" podcast, Kayla walks you through simple, actionable strategies to organize your paperwork, declutter your digital files, and create a system that sticks. Learn how to use Genius Scan (a free app) to digitize important documents, set up a searchable filing system, and streamline your workflow using Asana, OneNote, or Microsoft Teams. Plus, she’ll share how to manage your inbox with email organization tips, project management strategies, and file-naming best practices to keep everything in order. Whether you’re a leader, entrepreneur, or busy professional, these time-saving organization hacks will help you clear your desk, reclaim your focus, and work more efficiently.
🔹 Topics Covered: Paper organization, digital decluttering, file management, productivity hacks, email inbox zero, project management tools, Microsoft Teams, Asana, OneNote, Genius Scan, time management, workplace organization.
🎧 Listen now and take the first step toward a clutter-free workspace!
🔗Episode Mentioned Links & Resources:
I Tried to Get to Inbox Zero in 5 Minutes, Here’s What Happened ✨✉️
Genius Scan App (free)
Scanner App: Genius Scan on the App Store
Genius Scan - PDF Scanner - Apps on Google Play
Free Leader Standard Work template - get it inside the community
Project Roadmap & Active Projects List Webinar Replay & Free Templates
MOST RECENT EPISODES:
How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities
MOST LISTENED TO EPISODES:
EPISODE 1 of 3 - Don’t Wait for Permission: Improve Your Time Management and Organize Your Daily Work in OneNote in 2025!
EPISODE 2 of 3 - Project Management Made Easy: Take Control of Your Career Today with These Organization Tips
EPISODE 3 of 3 - Mastering Communication for Career Growth: How to Effectively Communicate with Your Boss and Team
CONNECT WITH KAYLA:
📱Join My Free Podcast Community for Professionals
🗞Get My Newsletter
RESOURCES:
🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary
🌐Website: https://www.Kfaconsulting.org
More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla
Feb 3, 2025
Feb 3, 2025
33 min
Join the free podcast community: Get Organized at Work Podcast Community!
📝Get my free 30 Ways to Get Organized at Work in 2025 PDF inside the community when you join.
Great leaders don’t just focus on tasks, they drive culture change and innovation by helping their teams think bigger, act with accountability, and align with a clear vision. In this episode of the “Get Organized at Work” podcast, we dive into how to shift from reactive problem-solving to proactive leadership, build a strategic roadmap, and create a team culture that prioritizes results over drama. You’ll learn how to extend trust, delegate effectively, and know when to get in the details vs. when to step back. We’ll also cover direct communication with empathy, how to stop workplace gossip, stand in your team’s shoes, and foster transparency. I’ll share real leadership stories, from navigating major system upgrades to leading through the COVID crisis, blood shortages, and ransomware attacks, and how I used Cy Wakeman’s “What do I know for sure?” mindset to keep my teams focused and resilient. Whether you’re a new manager, director, or executive, this episode will give you practical strategies to transform your leadership, think bigger, and drive lasting culture change.
🔹Topics Covered: Leadership mindset shifts, culture change, team accountability, strategic planning, direct communication, delegation, time management, executive leadership skills, and overcoming imposter syndrome.
🎧Listen now and take the first step toward becoming a more visionary, proactive leader!
🔗Links & Resources:
Cy Wakeman Blog Post - Life’s Messy, Live Happy. “What do I know for sure?”
Free Leader Standard Work template - get it inside the community
RELATED EPISODES:
EPISODE 1 of 3 - Don’t Wait for Permission: Improve Your Time Management and Organize Your Daily Work in OneNote in 2025!
EPISODE 2 of 3 - Project Management Made Easy: Take Control of Your Career Today with These Organization Tips
EPISODE 3 of 3 - Mastering Communication for Career Growth: How to Effectively Communicate with Your Boss and Team
CONNECT WITH KAYLA:
📱Join My Free Podcast Community for Professionals
🗞Get My Newsletter
RESOURCES:
🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary
🌐Website: https://www.Kfaconsulting.org
More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla
Jan 27, 2025
Jan 27, 2025
22 min
Join the free podcast community: Get Organized at Work Podcast Community!
📅Upcoming community only events - Project Road Map Webinar - January 28th at 3:45PM CST
📝Get my free 30 Ways to Get Organized at Work in 2025 PDF inside the community when you join.
Are you tired of feeling overwhelmed by the cycle of never-ending to-do lists? In this episode of the Get Organized at Work Podcast, we dive into why traditional to-do lists are failing you and how they’re keeping you stuck in a cycle of burnout and busywork. Discover the power of Leader Standard Work—a system I discovered around ten years ago that's helped myself as well as professionals on my team (and especially in healthcare) focus on strategic outcomes, align daily habits with big goals, and finally take control of their time. We’ll explore why this approach is superior to task-based lists and tackle common objections, like “I’ve tried it before, and it didn’t work” or “I just have too much work and I'm so busy." Plus, learn how to get started with Leader Standard Work today in a simple, sustainable way. Don’t forget to join our free Get Organized at Work Community for exclusive resources, including a free Leader Standard Work template, step-by-step videos, and access to our Project Roadmap Webinar replay. If you’re ready to boost your productivity and achieve your career goals, this episode is a must-listen!
MOST RECENT EPISODES:
How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities
RELATED EPISODES:
EPISODE 1 of 3 - Don’t Wait for Permission: Improve Your Time Management and Organize Your Daily Work in OneNote in 2025!
EPISODE 2 of 3 - Project Management Made Easy: Take Control of Your Career Today with These Organization Tips
EPISODE 3 of 3 - Mastering Communication for Career Growth: How to Effectively Communicate with Your Boss and Team
RESOURCES MENTIONED:
Free Leader Standard Work template - get it inside the community
CONNECT WITH KAYLA:
📱Join My Free Podcast Community for Professionals
🗞Get My Newsletter
RESOURCES:
🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary
🌐Website: https://www.Kfaconsulting.org
More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla
Jan 20, 2025
Jan 20, 2025
16 min
Join the free podcast community: Get Organized at Work Podcast Community!
📅Upcoming community only events - Project Road Map Webinar - January 28th at 3:45PM CST
📝Get my free 30 Ways to Get Organized at Work in 2025 PDF inside the community when you join.
In this episode of Get Organized at Work, we dive into how to create your personal brand at work that helps set you apart and supports your career growth. Learn actionable tips to enhance your professional presence, and build a reputation for being organized. Discover how aligning your actions with your desired perception can help you stand out, thrive, and take your career to the next level. When we’re intentional about our personal brand, we shift how we show up on a daily basis and quickly influence how we are perceived. Whether you're looking to boost workplace confidence or refine your personal brand, this episode is packed with strategies to help you succeed. Kayla also walks you through taking and interpreting the 16personalities test to help you create self awareness and shares her test results. Tune in and start building your brand today!
MOST RECENT EPISODES:
How to Get Piles Off Your Desk: Organizing Your Paperwork & Digital Files
Thinking Bigger: How Leaders Can Drive Culture Change & Innovation
Why Your To-Do List is Failing You: Why Leader Standard Work is the Ultimate Solution for Getting Organized at Work
Build Your Personal Brand at Work: Tips for Standing Out and Thriving with 16Personalities
RELATED EPISODES:
EPISODE 1 of 3 - Don’t Wait for Permission: Improve Your Time Management and Organize Your Daily Work in OneNote in 2025!
EPISODE 2 of 3 - Project Management Made Easy: Take Control of Your Career Today with These Organization Tips
EPISODE 3 of 3 - Mastering Communication for Career Growth: How to Effectively Communicate with Your Boss and Team
RESOURCES MENTIONED:
Free Personality Quiz - take this! 16Personalities.com
CONNECT WITH KAYLA:
📱Join My Free Podcast Community for Professionals
🗞Get My Newsletter
RESOURCES:
🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary
🌐Website: https://www.Kfaconsulting.org
More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla
Jan 16, 2025
Jan 16, 2025
14 min
Join the free podcast community: Get Organized at Work Podcast Community!
📅Upcoming community only events (late January 2025) - Project Road Map Webinar
📝Get my free 30 Ways to Get Organized at Work in 2025 PDF inside the community when you join.
In this inspiring episode of Get Organized at Work podcast, Kayla revisits a timeless topic from her archives, offering fresh perspective and relevance for today's listeners. She tackles the all-too-common struggle of trying to do everything yourself—whether it’s ensuring everyone’s tasks are completed or attempting to control every outcome. Kayla encourages listeners to pause, reflect, and consider a new approach: asking for help and leaning on others.
She discusses how stepping back and collaborating with your team can unlock a more effective way to work. By leveraging the unique skills of those around you, you not only lighten your load but also achieve better and more productive outcomes.
This episode is a reminder that you don’t have to carry the weight of the world on your shoulders. Instead, Kayla provides actionable advice to help you delegate, collaborate, and ultimately create a smarter, more sustainable path to productivity. Tune in for a dose of encouragement and leave feeling empowered to work more effectively—without the burnout.
RELATED EPISODES:
EPISODE 1 of 3 - Don’t Wait for Permission: Improve Your Time Management and Organize Your Daily Work in OneNote in 2025!
EPISODE 2 of 3 - Project Management Made Easy: Take Control of Your Career Today with These Organization Tips
EPISODE 3 of 3 - Mastering Communication for Career Growth: How to Effectively Communicate with Your Boss and Team
How to Ask For a Raise and Make a Counter Offer - Episode 97
124. How to Successfully Delegate, the ”TEST Method” - Day 6 of the 12 Days of Leadership
RESOURCES MENTIONED:
Free Active Projects Template Link
Project Road Map Link (included in the Leader Standard Work Planner)
CONNECT WITH KAYLA:
📱Join My Free Podcast Community for Professionals
🗞Get My Newsletter
RESOURCES:
🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary
🌐Website: https://www.Kfaconsulting.org
More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla
Jan 13, 2025
Jan 13, 2025
16 min
Want the Active Projects List Template or my 30 Ways to Get Organized at Work PDF? Get it inside my free podcast community: Get Organized at Work Podcast Community!
In this episode of "Get Organized at Work," we dive into optimizing your communication with your boss at work. Kayla introduces the Active Projects List—a powerful tool to communicate your value to your boss without overwhelming them with unnecessary details. Whether you're navigating time management, project updates, or team collaboration, this episode equips you with actionable tips to enhance communication at work and drive meaningful results.
This episode is part of a 3 episode series where we cover 1) Time Management and Organizing Your Daily Work, Project Management and Project Prioritization, and 3) Communicating Your Value at Work. All episodes are linked below! Be sure not to miss any of them.
EPISODES MENTIONED:
EPISODE 1 of 3 - Don’t Wait for Permission: Improve Your Time Management and Organize Your Daily Work in OneNote in 2025!
EPISODE 2 of 3 - Project Management Made Easy: Take Control of Your Career Today with These Organization Tips
EPISODE 3 of 3 - Mastering Communication for Career Growth: How to Effectively Communicate with Your Boss and Team
How to Ask For a Raise and Make a Counter Offer - Episode 97
RESOURCES MENTIONED:
Free Active Projects Template Link
Project Road Map Link (included in the Leader Standard Work Planner)
CONNECT WITH KAYLA:
📱Join My Free Podcast Community for Professionals
🗞Get My Newsletter
RESOURCES:
🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary
🌐Website: https://www.Kfaconsulting.org
More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla
Jan 12, 2025
Jan 12, 2025
24 min
Want the OneNote Tutorial or my 30 Ways to Get Organized at Work PDF? Get it inside my free podcast community: Get Organized at Work Podcast Community!
Project Management Made Easy: Take Control of Your Career Today
Feeling overwhelmed by all the projects on your plate? In this episode of Get Organized at Work, we’re diving into project management tools for maximum impact and career growth. If you listened to our previous episode on organizing your daily work, you’ve already built a solid foundation for managing your tasks. Now, it’s time to take it to the next level by tackling project management with confidence and clarity.
We’ll start with brain dumping—getting all those ideas and tasks out of your head and into a system that works. Then, we’ll explore how to identify areas for improvement by listening to your team and noticing inefficiencies. You’ll learn how to prioritize projects based on resources, impact, timing, and organizational readiness, ensuring you focus on what truly matters.
Discover tools like project management Gantt charts, project roadmaps, and A3 thinking to keep your projects on track. We’ll also talk about checking on project statuses monthly, communicating progress to the right stakeholders, and measuring success with key performance indicators (KPIs). These strategies will help you stay organized, lead proactively, and achieve measurable results.
Don’t miss this essential episode as we build on daily work strategies and prepare for next week’s discussion on communicating your progress and results to your boss. Tune in now and take control of your career with simple, effective project management techniques!
EPISODES MENTIONED:
EPISODE 1 of 3 - Don’t Wait for Permission: Improve Your Time Management and Organize Your Daily Work in OneNote in 2025!
EPISODE 2 of 3 - Project Management Made Easy: Take Control of Your Career Today with These Organization Tips
EPISODE 3 of 3 - Mastering Communication for Career Growth: How to Effectively Communicate with Your Boss and Team
RESOURCES MENTIONED:
Project or Yearly Road Map Link (included in the Leader Standard Work Planner)
CONNECT WITH KAYLA:
📱Join My Free Podcast Community for Professionals
🗞Get My Newsletter
RESOURCES:
🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary
🌐Website: https://www.Kfaconsulting.org
More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla
Jan 3, 2025
Jan 3, 2025
30 min
In this episode of Get Organized at Work, we tackle the biggest time management mistake professionals make in their careers: winging it day to day without a plan. Kayla Fahey-Ahrndt shares a simple, effective system to take control of your daily work using Microsoft OneNote. You’ll learn how to brain dump your tasks, categorize them with tags, and use checkmark boxes to track progress. Plus, discover how to time block your calendar for recurring tasks and create a daily review habit to stay ahead. Say goodbye to overwhelm and hello to a more organized, productive workday!
This episode is part of a 3 episode series where we cover 1) Time Management and Organizing Your Daily Work, Project Management and Project Prioritization, and 3) Communicating Your Value at Work. All episodes are linked below! Be sure not to miss any of them.
Want the OneNote Tutorial or my 30 Ways to Get Organized at Work PDF? Get it inside my free podcast community: Get Organized at Work Podcast Community!
EPISODES MENTIONED:
124. How to Successfully Delegate, the ”TEST Method” - Day 6 of the 12 Days of Leadership
76. Leader Standard Workbook Launch! FINALLY! A planner for Leaders and High Achievers! (YouTube Link here)
EPISODE 1 of 3 - Don’t Wait for Permission: Improve Your Time Management and Organize Your Daily Work in OneNote in 2025!
EPISODE 2 of 3 - Project Management Made Easy: Take Control of Your Career Today with These Organization Tips
EPISODE 3 of 3 - Mastering Communication for Career Growth: How to Effectively Communicate with Your Boss and Team
How to Ask For a Raise and Make a Counter Offer - Episode 97
YouTube Tutorials
Leader Standard Work Template - Creating Intentional & Productive Days
CONNECT WITH KAYLA:
📱Join My Free Podcast Community for Professionals
🗞Get My Newsletter
RESOURCES:
🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary
🌐Website: https://www.Kfaconsulting.org
More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla
Jan 2, 2025
Jan 2, 2025
21 min
Want the OneNote Tutorial or my 30 Ways to Get Organized at Work PDF? Get it inside my free podcast community: Get Organized at Work Podcast Community!
CONNECT WITH KAYLA:
📱Join My Free Podcast Community for Professionals
🗞Get My Newsletter
RESOURCES:
🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary
🌐Website: https://www.Kfaconsulting.org
More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla
Nov 18, 2024
Nov 18, 2024
30 min
Want the OneNote Tutorial or my 30 Ways to Get Organized at Work PDF? Get it inside my free podcast community: Get Organized at Work Podcast Community!
CONNECT WITH KAYLA:
📱Join My Free Podcast Community for Professionals
🗞Get My Newsletter
RESOURCES:
🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary
🌐Website: https://www.Kfaconsulting.org
More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla